Administrative and Fundraising Assistant

 

OUR OWN LIVES – Administrative and Fundraising Assistant 

Are you looking to make a meaningful difference in the lives of people with intellectual and developmental disabilities? Our Own Lives is hiring an Administrative and Fundraising Assistant to do exactly that! This position will be working between 28 and 30 hours per week with benefits that include: medical, dental, vision and AFLAC for purchase; paid life insurance and Employee Assistance Program; 401K participation; CAL (Combined Annual Leave) accrued based on hours worked; 16 paid holidays.  $18.50 to 19.88 per hour. If interested in applying, please apply on our website https://www.ourownlives.org/careers  We will be accepting applications through June 16th, 2025. 

Our Own Lives is a disability services organization that began providing direct services to adults with intellectual and developmental disabilities in Southwest Colorado in July of 2024. Previously the direct services arm of Community Connections, Inc., we have decades of experience providing person-centered, inclusion-focused supports to the disabled community on its own terms.  Applicants with disabilities and lived experience are encouraged to apply. 

The Administrative and Fundraising Assistant will support the administrative operations of the organization. The position is responsible for: 

·        Schedules, meeting reminders, emails and other communication 

·        Clerical and office duties 

·        Assisting program and direct service staff with office needs 

·        Technology and subscriptions 

·        Phone systems and voicemails 

·        Scheduling and coordinating fundraising events 

·        Identifying and assisting with grant applications 

·        All physical mail and depositing checks 

 

Title: Administrative and Fundraising Assistant 

Reports To: President/CEO 

FLSA:  Hourly/Nonexempt 

 

Job Description: Performs administrative support for the organization and helps Executive Staff with day to day tasks associated with running a large nonprofit organization. Responsibilities may include filing and record keeping, preparing materials for board and committee meetings, handling routine correspondence, maintaining office supplies and equipment for all office sites, establishing office procedures which ensure efficiency, oversee the cleaning and maintenance of the offices and facilities, create a healthy and fulfilling atmosphere for staff and visitors, and other duties as assigned. Attention to detail, communication skills, and excellent computer skills are essential to this job.  Normal work hours are Monday – Thursday part time.  Some evenings and weekends may be necessary to assist with fundraising events.
 
 

Responsibilities: 

·        Send communications and set meetings using regular mail, Microsoft Outlook, Constant Contact, Therap, etc. 

·        Perform light clerical duties (copying, scanning, faxing, mailing, and filing). 

·        Organize and perform setup and cleanup for meetings and events. 

·        Help with the leg work of various projects and fundraising events. 

·        Make travel arrangements as needed. 

·        Make bank deposits and mail out AP checks to vendors in a timely manner. 

·        Enter data into donor database, run reports, send donation letters/thank you’s. 

·        Assist in updating the company website and social media. Create and/or modify documents using Access, Excel, Microsoft Word, Mail Chimp 

·        Design and implement office policies. 

·        Conduct correspondence relating to office management. 

§  Ensure a safe work environment for employees. 

§  Maintain a good rapport with customers, employees, and people in services. 

§  Order office supplies and assist with facilities maintenance for non-administrative sites as requested.
 
§  Order other items and supplies as needed by other programs.
 
§  Assist with processing Accounts Payable twice a month.  

·        Manage technology and communication subscriptions.
 

·        Order business cards for new administrative staff and order informational materials as needed.
 
·        Send out cards, flowers or other gifts for condolences, etc. as requested by Managers
 
·        Identify and assist CEO with applying to various grants
 
·        Assist Program and Direct Service Staff as needed
 
 

 

Core Competencies:

·        Approachability

·        Compassion

·        Critical Thinking

·        Listening

·        Planning

·        Problem Solving

·        Timely Decision-Making

·        Use of Resources

 

Knowledge and Abilities:
 
·        Use standard office equipment and strong computer skills; experience maintaining a website is a plus
 
·        Communicate effectively in writing and in person
 
·        Follow oral and written instructions
 
·        Maintain confidentiality in all aspects of client, staff, and agency information
 
·        Work alone and with others
 
·        Adhere to timelines, deadlines, and meeting times 

 

Qualifications:
 

Location:
 

·        Office location in Durango available
 
 

Physical Demands of the Job:  These essential tasks may be performed with or without accommodations or assistive technology. Employees in this position may spend significant hours on the computer writing and corresponding. The employee must be able to read text on the computer and paper documents. Communicating with clients via email, letters and telephone is required. An employee in this position will use a laptop computer and may also have documents and files that they will need to transport within and outside the office. The employee will be required to attend meetings, training, and other community activities within the region of Southwest Colorado, with the possibility of occasional travel within Colorado or out of state to training or conferences. Our Own Lives is an equal opportunity employer.

***Please consult Human Resources for questions regarding specific criminal convictions and/or traffic violations that may preclude employment.